Vendor Credit Memo

VENDOR CREDIT MEMO

Vendor credit memo is basically used to record the PURCHASES RETURN. To record purchases return in Peachtree software simply go to TASK bar and click on VENDOR CREDIT MEMO.

When we click on it we have a window on our screen and we have to put all required information in it.

First of all select the VENDOR ID. We have to select the vendor id of that vendor to whom we are going to make purchase return.

Select the vendor ID and write DATE and CREDIT NO in the circles mentioned in the above window or picture.

Now we will start entering information in this window which is required to complete the process of making VENDOR CREDIT MEMO in the Peachtree software

Enter QUANTITY, ITEM, DESCRIPTION, GL ACCOUNT, UNIT PRICE and AMOUNT of that item which we are going to return. And then SAVE it.

We can also check it through the same procedure which we use in CREDIT MEMO. Click on OPEN which is written on the top

When we click on we have this purchase return on that window which will appear on our screen after clicking on it.

Now if we double click on this BLUE line we have all information about purchases return on our screen which is mentioned below.

Now this is the end of the procedure of making VENDOR CREDIT MEMO in PEACHTREE SOFTWARE.

Credit Memo

CREDIT MEMO

Credit memo is basically used to record the SALES RETURN which we have from our customers. To record SALES RETURN in Peachtree software go to TASK bar and click on CREDIT MEMO we have this window on our screen

When we click on it we have a screen on our window like this

No we will select the CUSTOMER ID write on the top of this screen by clicking on the LOOK UP button.

Now select the write DATE, CREDIT NO and INVOICE NO. When we will select the INVOICE NO the above screen will become like this.

Now enter RETURNED QUANTITY, UNIT PRICE and AMOUNT and the SAVE it. And we can check it through clicking on OPEN write on the top of this window

When we click on it we have this window on our screen

When we double click on this blue line we have this data on a window

Quotes,Sales Order and Sales Invoicing

QUOTES, SALES ORDER AND SALES INVOICING

Quotes are list which contains all details regarding the products which a company offers to any other company or its customers. As the companies record today all its records and information in the different software like Peachtree. Quotes are also save in the Peachtree software by this procedure:

v First of all start your Peachtree software and go to the TASK BAR you will se at the top QUOTES/SALES ORDER.

v When you click on the quotes and sales order you will see two options write in right side like this

QUOTES

SALES ORDER

v First of all select QUOTES. When you will click on quotes the following window will appear on your screen

v In this window enter some necessary information which is

§  Customer ID

§  Date

§  Good thru

§  Quote no

v After that enter QUANTITY, ITEM, DESCRIPTION, UNIT PRICE.

NOTE:

Customer ID means the ID of that customer to whom the company is going to send a quote.

Date on which the company send quote to its customer.

Good thru means the date on which the company will send the goods if the quotes will have been approved or change into sales order.

v And then click on SAVE button to save this record.

SALES ORDER

When our customer or the to whom we send the quotation agree to buy things that we mention in the quotation we make a sale order of all that things to make a record of that sales

v First of all click on sales order write below the quotes

v When we will click on the sales order we have this below window on our screen

v

v Now put all necessary information in it

§  Customer ID

§  Date

§  SO No

§  Quantity

§  Item

§  Description

§  Unit price

§  Amount

v The procedure to make sales order has been completed.

v We can also convert QUOTES into SALES ORDER from this procedure.

Ø When we make QUOTES if we see at the top we see a word written there CONVERT just click on it

v When we click on the word convert the screen will below like this

Click on SALES ORDER and then press Ok and now our QUOTES are directly converted into the SALES ORDER. And SALES ORDER NO is necessary to put here.

v For check go to SALES ORDER and click on the OPEN

v If there is any record of customer for whom we are making SALES ORDER then our QUOTES are converted in to SALES ORDER.

v If we double click on it all this information we have on the window on SALES ORDER like this

SALES INVOICING

To record SALES INVOICING on Peach tree software first of all go to the TASK menu and click on SALES INVOICING

v When we click on it the screen will become like this

v Now we will start entering data in this window. First of all we select CUSTOMER ID when we will select CUSTOMER ID we have the window like this

v Now write DATE,INVOICE NO and select SO No and then click on APPLY TO SALES

v Now enter

§  Quantity

§  Item

§  Description

§  Unit Price

§  Amount

We can also check whether it has been recorded or not. Click on OPEN if there is any information there it means that the sales invoice has been recorded.

RECEIPTS

Whenever company sells something and receives money from those sales that is the income of the company and company records those receipts in its records for an evidence or many other purposes. So the procedure to record these receipts in Peachtree is discuss below

·        First of all we will go to TASK bar shown at the top when we open our company on Peachtree as here shown in circle

·        Select Receipts from there to start the recording to receipts in Peachtree. When we select Receipts we have this window on our screen

·        In this window first of we have to enter DEPOSIT TICKET ID. It is an ID which is written on the deposit slip which we received when we deposit money into bank.

·        Next is Customer ID enter customer ID.

·        Then REFRENCE it is compulsory to record the receipts successfully.

·        Enter receipt number.

·        Date

Now if we choose a customer whose balance is due then the screen shifts to APPLY  TO REVENUE to APPLY TO INVOICES and save it our receipts has been recorded.

The procedure is completed.

INVENTORY ITEMS

Maintain inventory

In Peachtree software we can record our sales and purchase of items and can make subsidry ledgers by the following procedure.

First of all open peachtree software and click on the maintain menu

You have the above window on your screen and you have to click on Inventory Items.

When you click on Inventory items you have the below window on your screen

You have to fill some necessary information in this window the first one is ITEM ID it is the id of that particular item which you are recording in the Peachtree software.

Next is description it means the item type which we use in the sale purchase transaction.

Below we have to fill all this information first is

v Price level; here we set a price level for our commodity.

v Last unit cost; it means that cost at which we purchased the last item or unit.

v Cost method; here we write our method on which we are costing our product.

v Next we give sales ledger account, inventory account, cost of sale account after finishing all this information you also have to fill the next part of this window which is consist on

ü UPC universal price code

ü Item type

ü Location

ü Unit/ measure

ü Weight

One important information is that Reorder Quantity is always more than the minimum stock. Basically re order quantity is that quantity on which we make our order again.

After finishing all this information you have to move on.

ASSEMBLIES

HOW TO ASSEMBLE INVENTORY

Whenever we manufacture any item it required some material and human efforts. Company records the all that items which had used in the manufacturing of one or all the products. Companies record the assembly of products through this process.

·        First of all start Peach tree software and at the top in TASK bar. If we see the list we will find ASSEMBLIES at bottom shown  in the circle.

·        Now click on this assemblies

·        Now in this step we will start the recording of ASSEMBLIES. We will enter all the required data in this window. First of all we will enter the ITEM ID, this the id of that item for which we are going to record ASSEMBLIES. As we can see the LOOK UP BUTTON in front of id if we click on it we have all items in one list and can easily select the ID.

·        After that we have NAME we have to enter the name of that product. When we will select the item id we automatically have the name of that product.

·        After that we will change the DATE.

·        At the last we will enter QUANTITY ON HAND, QUANTITY TO BUILD, NEW QUANTITY and save it. The process of recording Assemblies has been completed.

REPORTS

REPORTS

In Peachtree software REPORTS are used to have all our REPORTS and Accounts. If we want any report or account like ACCOUNTS RECEIVABLES, PAYABLES etc. We will have to go through from this process.

First of all as usual open Peachtree software and go to the top bar and click on REPORTS we have this window on our screen

In this window all those reports and accounts are shown which we can take out according to our requirement. Here we are assuming that we want FINANCIAL STATEMENTS of our business the process for this is discuss below

      First of all click on FINANCIAL STATEMENT and we have this window on our screen.

·        Then we have another window on our screen and on this window we have name of all FINANCIAL STATEMENTS of business.

·        Now we have all financial statements on this window we can select any statement and click on it. For example we want to have BALANCE SHEET click on balance sheet we have the below window on our screen.

In this window the software is asking some necessary information from us about TIME FRAME and some other things. If we want the balance sheet of CURRENT PERIOD then write there and if we want balance sheet of another period then we click on the arrow in front of time frame and then click on OK.

·        When we click on OK we have this below window on our screen

In the above window we have balance sheet of the current period.

·        Now if we want to change the FONT SIZE at the top there is an option of DESIGN. To change the font size click on DESIGN and the window will become like this

Now when we will do RIGHT CLICK from our mouse we have option of font on our screen like this

When we click on font we have another window on our screen with a large number of options regarding font size

Now as per our requirement we can select different options regarding font size and can apply on our balance sheet.

·        In the last if we want this balance sheet on the EXCEL SHEET the software can also provide option for this. For having this statement on the balance sheet we have to click on EXCEL on the top

·        When we will click on EXCEL the software ask from us to CREAT A NEW MICROSOFT EXCEL WORK BOOK click on it and press OK.

The software makes our work very easy. With just two clicks we have our balance sheet on excel sheet we have no need to make it on excel personally it saves our time also.

·        If we want to have GENERAL LEDGER the procedure is almost same. First of click on GENERAL LEDGER.

Now select as per our requirement we want general ledger so we click on GENERAL LEDGER.

Now we have all ledgers at one place. Font size can be change by the same procedure which we use for the balance sheet. And to have these all ledgers on excel sheet is also not difficult just like balance sheet click on excel and then ok and we have all ledgers on the excel sheet.

·        Now if we don’t want all these ledgers or we want some specific or just one ledger the procedure is click on general ledger and on that window we can see a word OPTION write in the circle we will click on that we have this window on our screen

·        Now if we want some specific ledgers we just simply put the ID of ledgers in the boxes named FROM and TWO. When we click on from and two look up buttons will have been shown on the side we can also select our ledgers from there.

·        We have list of ledgers like the above window and we can easily select from there. If we want only one ledger

·        Click on the arrow in front of ALL of GENERAL LEDGER ACCOUNT ID select RANGE from there and then we will write ACCOUNT ID which we want in the column of FROM and click on OK. We will get our desired ledger account.

NOTE:

If you want any other statement or details of account the procedure is quit same for this.